Venues

Streamline bookings and easily manage your equipment. Simplify your artist advancement, communication and cross-hire with ease.

Artists

Manage shows, organise riders, and keep everything on track with our all-in-one platform.

Event Organisers

Build and manage your shows with ease, manage scheduling, artist advancement, crew, equipment and more.

Agents and Managers

Manage artists, bookings, schedules and communication with our powerful platform.

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One Platform.
For Every Gig.

Stage Portal replaces the WhatsApp chains, scattered PDFs, and last-minute chaos with one organised system, for every artist, band, venue and organiser putting on shows.

For Artists For Venues

30-day free trial. No credit card required

Sound familiar?.
Every band and venue deals with the same gig-day chaos. Stage Portal was built to fix it.

Stage Portal puts all of this in one place, so your whole team, band or venue, always has the right information at the right time.

Explore the artist platform →” Explore the venue tools →

Get started with a 30 day free trial.

For Artists

Get organised, professional, and run your gigs without the admin chaos.

✓ All gig info in one place, everyone always in the loop
✓ Build and share professional tech riders in minutes
✓ Create and update setlists for your whole band
✓ Gear checklist attached to every booking
✓ Track expenses and split costs per gig

Explore Artist Platform →

For Music Venues

Streamline your bookings, advance artists properly, and get your crew organised, without chasing everyone for missing info.

✓ Manage bookings from enquiry to settlement
✓ Collect standardised tech riders from artists directly
✓ Schedule crew with roles and show-day details
✓ Track equipment, allocate gear per show
✓ Auto-generate run sheets and live guest lists

Explore Venue Tools →

Features

One Organised System. From Booking to Load-Out.

Built by musicians, festival organisers, and venue owners who’ve run the same chaos Stage Portal is designed to fix.

One Source of Truth

Artists, venues, and crew all see the same information in real time. No mixed messages, no version confusion, no one showing up with the wrong details.

Always Up to Date

Update a rider, change a setlist, or shift a load-in time, everyone with access sees the change immediately. No resending, no chasing.

Less Admin, More Music

Spreadsheets, email chains, and scattered documents replaced by one clean platform. Set up in 15 minutes. Used for every gig after that.

Trusted by GRASSROOTS Artists & Venues

Stage Portal vs. Your Current Setup

Most bands and venues are still running gigs on WhatsApp, Notes, Drive folders, and crossed fingers. It works — until the gig. Here’s what changes.

Your Current Setup

✗ Gig details split across WhatsApp, email, and DMs
✗ Riders sent by email, updated verbally, lost by show day
✗ Setlists in screenshots and Notes apps, different versions everywhere
✗ Crew and bandmates constantly asking basic questions
✗ Equipment remembered on the day, not planned in advance
✗ Spreadsheets rebuilt for every show
✗ Last-minute chaos eating into your pre-show focus

With Stage Portal

✓ Everything in one place, everyone always has the same picture
✓ Professional riders built, updated, and shared in minutess
✓ Setlists live and up to date for your whole band or crew
✓ Every team member sees exactly what they need, automatically
✓ Gear checklist and equipment assigned to every booking
✓ Auto-generated run sheets and show details, ready every time
✓ Arrive focused, prepared, and ready to play your best show

Frequently asked questions

Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.

What is Stage Portal?: Stage Portal is gig management software built for bands, independent artists, event organisers and grassroots music venues. It replaces the mix of WhatsApp groups, email threads, spreadsheets, and scattered apps that most musicians and venue operators use to manage shows. Stage Portal brings bookings, riders, setlists, crew scheduling, equipment tracking, run sheets, and band communication into one organised platform. Plans for artists start from £5 per month (annual) and venue plans from £50 per month, both with a free 30-day trial.
Who is Stage Portal for?: Stage Portal is built for anyone involved in putting on live music shows: gigging bands and independent artists who manage their own bookings; multi-band musicians playing across several projects; grassroots and community music venues managing bookings, crew, and artist advancement; promoters and event organisers building lineups and coordinating logistics. It’s designed specifically for the grassroots level, without dedicated teams, who are doing everything themselves.
How is Stage Portal different from other band or venue management software?: Most band management tools are focused on booking agencies and client management. Most venue management tools are built for conference centres and wedding venues, not live music. Stage Portal is built specifically for the grassroots live music ecosystem: both the artist and the venue side, using the same platform. It’s also the tool built by people who’ve run bands, festivals, and venues themselves, which means it handles the specific workflows of live music, tech riders, input lists, load-in schedules, and show-day run sheets, rather than generic event administration.
How long does it take to get set up?: Most artists and venues are fully set up within 10–15 minutes. Start by adding your next gig or booking, drop in your rider or crew details, and invite your bandmates or team. There’s no complex onboarding, no training required, and no steep learning curve. You can start with just one gig and build from there.
Do bandmates or venue team members need their own paid accounts?: No. Stage Portal operates on a per-band or per-venue subscription, one subscription covers your whole team. Bandmates, crew, and venue staff all access the platform at no additional cost. Artist plans are one subscription per band; venue plans cover multiple users depending on the plan tier.
How much does Stage Portal cost?: Artist and band plans cost £10 per month (monthly) or £5 per month billed annually. Venue plans start from £50 per month (Basic), £100 per month (Advanced), or £300 per month (Pro). All plans include a free 30-day trial with no credit card required. Full pricing details are on the artist and venue product pages.
Does Stage Portal work for small or new bands with only a few gigs a year?: Yes. Stage Portal is designed specifically for grassroots and independent artists at every level, from bands playing their first local shows to artists with busy touring schedules. Even with only a handful of gigs per year, the admin of managing riders, setlists, and crew communication adds up quickly. Stage Portal organises everything in one place so you can run every gig prepared, regardless of how often you play.

Built for the People Behind Live Music.

Award-Winning Platform.
Game-Changing Simplicity.

Stage Portal connects artists, venues, and organisers in one seamless platform. Plan, communicate, and deliver unforgettable shows, with less disruption and more creativity at every step.

For Artists For Venues

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One Platform.
For Every Gig.